Project Manager – Federal Correspondence & Records Management

Position Title: Project Manager – Federal Correspondence & Records Management
Location: Remote (CONUS)
Client: Federal / Public Sector Program
Work Authorization: U.S. Citizenship Required
Application Email: careers@wintrio.com

📩 To apply, please submit your resume to careers@wintrio.com or complete the application form below.

Job Summary

WINTrio LLC is seeking an experienced Project Manager – Federal Correspondence & Records Management to support a Federal Government program focused on executive correspondence, records management, and information governance activities.

The ideal candidate will have extensive experience supporting Federal program offices, managing correspondence workflows, coordinating records management activities, and advising senior Government leadership. This role requires a strong understanding of Federal records management requirements, controlled correspondence processes, FOIA and FACA support activities, and Federal documentation standards.

The successful candidate will serve as a trusted advisor to Government stakeholders while ensuring compliance with Federal records management regulations, agency policies, and documentation requirements.

Key Responsibilities

• Lead and manage correspondence and records management activities supporting Federal agency operations.
• Provide advisory support to senior Government leadership regarding correspondence management and records governance processes.
• Coordinate and monitor executive correspondence workflows and controlled correspondence activities.
• Track assignments, action items, milestones, and deliverables to ensure timely completion.
• Support records management activities in accordance with National Archives and Records Administration (NARA) regulations, retention schedules, and disposition requirements.
• Support FOIA and FACA documentation, coordination, and processing activities.
• Develop, maintain, and update Standard Operating Procedures (SOPs), project plans, briefing materials, and program documentation.
• Prepare executive-level briefings, reports, correspondence packages, meeting summaries, and status updates.
• Review documents for compliance with Section 508 and WCAG 2.1 accessibility requirements.
• Coordinate with program offices, records management personnel, and agency stakeholders to resolve documentation and correspondence issues.
• Facilitate meetings, document action items, and communicate status updates to stakeholders.
• Support process improvement initiatives related to records management and correspondence operations.

Required Qualifications

• Minimum ten (10) years of experience providing business services and program support to Federal Government organizations.
• Subject matter expertise in Federal Records Management, including NARA regulations, records retention schedules, and disposition standards.
• Direct experience supporting FOIA and/or FACA processing activities within a Federal agency environment.
• Minimum two (2) years of experience working with Federal correspondence management systems or controlled correspondence workflows.
• Demonstrated experience developing Federal technical documentation, including SOPs, briefing materials, project management plans, reports, and executive correspondence.
• Working knowledge of Section 508 and WCAG 2.1 accessibility requirements as applied to Federal document deliverables.
• Excellent written and verbal communication skills.
• Experience working directly with senior Federal leadership and stakeholders.
• Strong organizational, analytical, and problem-solving abilities.
• U.S. Citizenship required.
• Must be eligible for PIV/CAC enrollment.
• No security clearance required.
• All work must be performed within the United States.

Technical Skills & Tools

Records & Information Management

• Federal Records Management
• NARA Regulations
• Records Retention Schedules
• Records Disposition
• Information Governance
• Document Control

Correspondence & Program Support

• Controlled Correspondence Management
• Executive Correspondence Tracking
• Action Item Tracking
• Program Reporting
• Stakeholder Coordination
• Meeting Facilitation
• Compliance & Regulatory Support
• FOIA Processing
• FACA Support
• Section 508 Compliance
• WCAG 2.1 Accessibility Standards

Documentation & Collaboration

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• SharePoint
• Adobe Acrobat

Work Environment

• Full-time position.
• Remote within the Continental United States (CONUS).
• Standard business hours Monday through Friday.
• Limited travel may be required in support of program activities.

WINTrio Benefits

• Healthcare (Medical, Dental, and Vision)
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• 401(k) and Retirement Savings Plan
• Annual Bonus and Profit Sharing Opportunities
• Paid Time Off (PTO) and Vacation
• Employee Assistance Program (EAP)
• Life, Personal, and Voluntary Disability Insurance

Growth Opportunities

There is ample opportunity to grow in multiple dimensions, including Federal program management, information governance, records modernization, executive communications, compliance management, and business development. We are a completely employee-driven company, and our continued success is built on the talent, dedication, and innovation of our team members.

Equal Opportunity Employer

WINTrio LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.